Pro-D Day Camp Registration 2026/2027

We will notify a parent/guardian when a child is ill or needs medical attention. In the event we cannot contact you and we need to get immediate help for your child, we require consent to do so.

1. I give consent for my child to be taken to the nearest emergency medical centre by ambulance when I cannot be contacted.
2. I give consent for my child to receive first aid treatment only by those certified to do so.

In the event that a child is unaccounted for, our staff will immediately conduct a search of the area for a maximum of 5 minutes. If the child cannot be located within that time, the RCMP will be called. The child’s parents/guardians will then be notified by either Wild & Immersive or the RCMP.

If your child is participating in our programs, and their behavior is a safety issue, or is behaving in a way that prohibits the learning of others in the program, you acknowledge that you may be required to pick up your child early from the program. In the event we are unable to get a hold of you, you consent to your Emergency Contact (as indicated on this form) being contacted for pickup. While we make every effort to work with families and behaviors, you acknowledge that your child may be dismissed for the remainder of the program depending on the severity of the behavior.

We will notify a parent/guardian when a child is ill or needs medical attention. In the event we cannot contact you and we need to get immediate help for your child, we require consent to do so.

1. I give consent for my child to be taken to the nearest emergency medical centre by ambulance when I cannot be contacted.
2. I give consent for my child to receive first aid treatment only by those certified to do so.

In the event that a child is unaccounted for, our staff will immediately conduct a search of the area for a maximum of 5 minutes. If the child cannot be located within that time, the RCMP will be called. The child’s parents/guardians will then be notified by either Wild & Immersive or the RCMP.

If your child is participating in our programs, and their behavior is a safety issue, or is behaving in a way that prohibits the learning of others in the program, you acknowledge that you may be required to pick up your child early from the program. In the event we are unable to get a hold of you, you consent to your Emergency Contact (as indicated on this form) being contacted for pickup. While we make every effort to work with families and behaviors, you acknowledge that your child may be dismissed for the remainder of the program depending on the severity of the behavior.

PLEASE READ CAREFULLY BEFORE AGREEING

I am aware that using Wild & Immersive and/or participating in any Wild & Immersive programming involves many risks, dangers and hazards including, but not limited to: falling, slipping, concussion, contusions, bumps, burns, encounters with wildlife, encounters with potentially harmful plant species, getting lost, and hazardous noise levels associated with machine operations. I am also aware that the risks, dangers and hazards referred to above exist within a variety of facilities within the Research Forest, including but not limited to: roadways, parking areas, trails, forested areas, arboretum, fields, Wild & Immersive playground structure, Wildlife Adventure Loop, lakes, washrooms, facilities at Loon Lake Lodge & Retreat Centre, Gallant Enterprises and other facilities. I acknowledge that there is some risk of injury involved in my child’s participation in the program, and I acknowledge and accept these risks.
I acknowledge and agree that UBC will only be supervising my child during the scheduled program time and will not be supervising my child at any other time. Unsupervised time includes before the start of the program and after the program end time.

I agree to pay for any loss, damage or injury to the person or property of others that my child may cause while participating in the program.

I acknowledge that Wild & Immersive has a zero-tolerance policy for any child attending camp while sick. This includes any communicable disease symptoms. I agree to assess my child before camp each morning for communicable disease related symptoms. If my child is exhibiting any of these symptoms, I agree to not send my child to camp. If my child develops symptoms while at the program, I acknowledge that he/she will have to be removed from the group and picked up immediately. I also acknowledge that despite best efforts and precautions taken by program staff, there is a risk that my child may be exposed to communicable diseases while attending the program.

I acknowledge that my child is expected to follow any rules and regulations of the program, to follow any instructions given by program organizers and staff, to attend all activities included in the program, and to be respectful of the learning environment.

My child and I have read and understand these expectations, and by signing below, my child and I agree that he/she will comply with these expectations while attending the program. I understand that these expectations are for the safety of my child and other program participants. I understand that if my child fails to comply with these expectations, he/she may be required to leave the program immediately, and that UBC will not provide monetary reimbursement for any costs I incur, including the program fee.

Payment: Payment is due in full once the payment link has been sent out. Failure to receive payment will result in the registration being cancelled.

Cancellation Policy: A lot of preparation and effort goes into planning our events. Registration can be cancelled with a minimum of 1-month notice and a refund will be issued minus a $15 administration fee. Cancellations with a minimum of 14 days notice will receive a 50% refund. Cancellations with less than 14 days notice will not receive a refund. If Wild & Immersive has to cancel the camp, a full refund will be issued.

Acknowledgement of Risk Form: An Acknowledgement of Risk form must be agreed to at time of registration by the child’s parent or legal guardian. Any registrants who do not submit this form will not be able to attend camp.

Illness Policy: There is zero tolerance for any child attending camp while sick or exhibiting any cold or flu like symptoms. If you child is ill, do not send them to camp. If your child develops symptoms while at camp, they will be separated from the group and sent home.

What to Bring: Please be prepared! Events are outdoors and run in all weather conditions (unless the weather is a safety concern ie: winds, lightning). Please make sure all participants have appropriate clothing and footwear for all weather conditions (ie: waterproof clothing, running shoes, hiking shoes and/or boots, gloves, hats, and a change of clothes for after the activities). Inappropriate clothing and footwear may result in the participant sitting out.

Lunch is not provided. Please ensure your child has a lunch (nut free), snacks and water for the day.

Electronics and Personal Toys: Electronics and personal toys are prohibited at Wild & Immersive camps. If it is necessary for the child to have an electronic for safety reasons (ie: a cell phone), it must stay in the child’s bag during camp activities.

Arriving for Camp: Drop off and pick up will be at the main gate area of the Malcolm Knapp Research Forest. When arriving, park in the public parking lot and walk past the gate approximately 100m towards the Wild & Immersive Cabin. The Wild & Immersive check in area will be to the left of the main road. Please avoid walking on the road.

Early Arrivals/ Late Departures: Camps start at 8:30am and ends at 3:00pm. Please make arrangements for your child to be dropped off and picked up at these times. Children may arrive 5 minutes prior to camp start, but there is no supervision past 3:00pm. Children picked up late (past 3:10pm) will be charged for staffing supervision costs.

Participation and Behavior: The safety of each individual at the camp is of the utmost importance. Any behavior of the registrant that places him/herself or others at risk may result in the registrant’s immediate dismissal from the program. If dismissed from the program, the parent/guardian accepts any costs associated with the dismissal. No refund will be granted for any registrant who is dismissed from a camp. Refunds will not be granted to registrants who refuse to participate in the programs.

Please note that Wild & Immersive collects personal information during the registration process in order to plan and run our camps and programs. It is our legal authority to request the information for registration purposes. This information will only be used in the running of our programs, and will not be used for any other purpose. If you have any questions, please contact wild.immersive@ubc.ca.