Nature Explorers Thursdays 2025/2026

We will notify a parent/guardian when a child is ill or needs medical attention. In the event we cannot contact you and we need to get immediate help for your child, we require consent to do so.

1. I give consent for my child to be taken to the nearest emergency medical centre by ambulance when I cannot be contacted.
2. I give consent for my child to receive first aid treatment only by those certified to do so.

In the event that a child is unaccounted for, our staff will immediately conduct a search of the area for a maximum of 5 minutes. If the child cannot be located within that time, the RCMP will be called. The child’s parents/guardians will then be notified by either Wild & Immersive or the RCMP.

If your child is participating in our programs, and their behavior is a safety issue, or is behaving in a way that prohibits the learning of others in the program, you acknowledge that you may be required to pick up your child early from the program. In the event we are unable to get a hold of you, you consent to your Emergency Contact (as indicated on this form) being contacted for pickup. While we make every effort to work with families and behaviors, you acknowledge that your child may be dismissed for the remainder of the program depending on the severity of the behavior.

Registration Confirmation: Registration is first-come-first-serve and based on available space. Submitting a registration does not guarantee a space in the program. You will receive an email to confirm your space with a link for payment. Your space is secured once payment has been made.

Payment: Payment is due once registration has been confirmed, based on your chosen method of payment. Failure to receive payment one week after registration confirmation will result in the registration being cancelled. If choosing to pay using DL funds, a $60 non-refundable deposit is required to secure your space. It is the responsibility of the family to ensure they have enough funding available. If they do not have enough funding, the family will be required to pay the remaining tuition. Failure to pay the remaining tuition will result in the registration being cancelled. If choosing to pay by payment plan, the first payment is required once the registration is confirmed and subsequent payments on December 1 and March 1. A $25 admin fee is added to the total tuition . Failure to make subsequent payments will result in the registration being cancelled.

If you require financial assistance, you can apply to our Findlay Family Bursary Program.

Cancellation Policy: A lot of preparation and effort goes into planning our programs. Registrations can be cancelled with a minimum of 1 months notice. A $25 cancellation fee will be applied, and a refund for the remaining sessions, past the 1 month notice, will be provided.

Age: This program is for children born in the years 2018-2020. If your child was born in a different year, please refer to the appropriate program for their age.

Extreme Weather and Other Risks Policy: No refunds will be given for missed program days, including cancellations due to extreme weather or other situations that are out of our control. If a program is to be cancelled due to extreme weather or other risks, an email will be sent to all families by 8am the morning of the program.

Acknowledgement of Risk Form: An Acknowledgement of Risk form must be filled out by each participant and signed by the child’s parent or legal guardian. Any registrants who do not submit this form will not be able to attend. The form will be emailed to your prior to the start of the program, or can be downloaded on our website via the Parent Portal. A completed form must be sent to us prior to your child’s first day.

Illness Policy: There is zero tolerance for any child attending forest school while sick or exhibiting any communicable disease symptoms. If your child is ill, do not send them to forest school. If your child develops symptoms while at forest school, they will be separated from the group and sent home. Parents are required to do a communicable disease symptom assessment for their child before forest school each day.

What to Bring: Please be prepared! Events are outdoors and run in all weather conditions (unless the weather is a safety concern ie: winds, lightning). Please make sure all participants have appropriate clothing and footwear for all weather conditions (ie: waterproof clothing, running shoes, hiking shoes and/or boots, gloves, hats, and a change of clothes for after the activities). Inappropriate clothing and footwear may result in the participant sitting out. A more detailed packing list will be emailed prior to the start of the program, or can be downloaded on our website via the Parent Portal. Please remind your child to bring all their belongings home with them and label items in case they get left behind. Items not claimed within 30 days are donated.

Food and beverages are not provided. Please send your child with nutritious snacks, lunch and water. Due to allergies, please do not send items that contain NUTS or SHELLFISH.

Electronics and Personal Toys: Electronics and personal toys are prohibited at Wild & Immersive programs. If it is necessary for the child to have an electronic for safety reasons (ie: a cell phone), it must stay in the child’s bag during camp activities.

Arriving for Forest School: Please park in our public parking lot, and sign in your child at the Wild & Immersive cabin, 100m down the main road on the left side. The program drop off starts at 9:25am. The program ends at 2pm. Please make arrangements for your child to be dropped off and picked up at these times.

Participation and Behavior: The safety of each individual in the program is of the utmost importance. Wild & Immersive has a ZERO tolerance policy for any participants displaying actions with intent to hurt themselves or others, threats, negative or derogatory terms, physical or verbal violence. Participants will be sent home immediately if they display this type of behaviour at forest school.

If dismissed from the program, the parent/guardian accepts any costs associated with the dismissal. No refund will be granted for any registrant who is dismissed from a program. Refunds will not be granted to registrants who refuse to participate in the programs.

By registering your child for this program, you are acknowledging that you have read and agree with the above policies.